Storage locations, shelves, and compartments - how do I best organize my supplies?

Matthias Schmid
July 19, 2021
For the Pantry App, we have decided on a three-tier concept:
Communities - Storage Locations - Shelves/Compartments. The following sections explain each level in detail with examples to simplify the structuring of your own pantry.
Storage locations
First, we will discuss the concept of a storage location. A storage location is a place where food and possibly other household items are kept.
If products are located in two different rooms, as a general rule, two storage locations should be created.
Similarly, a storage location should be established if the storage conditions differ significantly - this is the case with a fridge/freezer combination.
In the refrigerator, the temperature is usually around 4°C, while in the freezer it is -18°C. This temperature difference leads to significantly different conditions, therefore a storage location should be created for both the refrigerator and the freezer compartment.
Examples of storage locations include: pantry, refrigerator, kitchen cabinet, freezer compartment/freezer chest, basement room/storage cellar, living room cabinet, garage.
Shelves/Compartments
Another grouping characteristic for products within a storage location is a freely definable text field, which can be used to differentiate between shelves or compartments.
For small storage locations like a freezer compartment, this is usually not necessary - but for a large cellar room with several shelves, a subdivision significantly increases clarity.
Typical for all shelves/compartments/boxes are the identical storage conditions within a storage location.
Examples of how to use this field include:
- Shelf on the left, shelf on the right
- Compartment 1, Compartment 2, ... Compartment 5
- Top drawer, middle drawer, bottom drawer
- Storage box 1, Storage box 2, Storage box 3
Communities
Zuletzt gehen wir auf das Konzept der Gemeinschaften ein.
Mit den oben genannten Strukturierungsmerkmalen lässt sich ein normaler Haushalt abbilden. Alle Lagerorte in einem Haushalt werden in einer Gemeinschaft zusammengefasst - charakteristisch für die Gemeinschaft ist, dass eine vorher definierte Gruppe von Personen in diese Gemeinschaft bilden und alle auf die zugehörigen Lagerorte mit Lebensmittel Zugriff haben. Für die Planung von Lebensmittelvorräten gehen wir davon aus, dass sich die Mitglieder einer Gemeinschaft aus den Lebensmittel einer Gemeinschaft bedienen.
Example shared apartments
If in a shared apartment with several roommates the groceries are bought and planned together, they can all be managed in one community. However, if each roommate has a separate shelf space and a compartment in the refrigerator, then each is responsible for their own food and multiple communities need to be established - even though the premises and possibly even the storage locations are identical.
More examples
Examples of engaging with other communities in addition to one's own household include:
- Vacation homes and weekend cottages
- Shared housing where shopping is done together
- Office kitchens where coffee, milk, etc. are purchased collectively
Of course, deviations from this model can be made according to one's own needs. If you have discovered a use for the Pantry App that is not listed above in the examples, we would be delighted to receive feedback!

New laws on food waste in Spain
Spain has recently passed a groundbreaking law to combat food waste. This law requires all actors in the food chain, from producers to retailers, to implement specific plans to prevent food loss.
Key provisions of the law:
Obligation to donate surplus food: Supermarkets with a floor space of more than 1,300 square meters are now required to form partnerships with non-profit organizations to donate surplus food that is still fit for consumption. These donations are exempt from value-added tax.
Offer of packaging for leftover food: Restaurants and bars are required to provide their guests with free, reusable or recyclable packaging so that they can take home uneaten food. The aim is to raise consumer awareness of food waste and encourage them to take leftovers with them.
Promotion of the sale of products with approaching expiration dates: Retailers should offer products that are nearing their expiration date or have aesthetic defects at reduced prices to encourage their sale and reduce waste.
Hierarchy of priorities for dealing with surplus food: The law establishes an order for handling surplus food. Priority is given to human consumption through donations. If this is not possible, the food should be used for the production of processed products. The last options include using it as animal feed or for energy generation.
Sanctions for violations:
Companies that violate the provisions of the law can expect fines ranging from 2,000 to 500,000 euros.
Critique and Outlook:
While the law is considered an important step in the fight against food waste in Europe, there is also criticism. Some voices argue that the strict framework of sanctions could disproportionately burden companies and that the law does not sufficiently address the role of consumers, who are responsible for a significant portion of food waste.
Nevertheless, the law is seen as a significant advancement in reducing food waste and promoting a more sustainable awareness in society.
Join in and reduce food waste! 🌱📲
Spain's new law demonstrates: Sustainability starts in the pantry! With the Speisekammer App you can keep track of your groceries, plan meals efficiently, and avoid unnecessary waste.
👉 Download the app now and join the movement for less waste and more conscious consumption! 💚 Try it now!

Get the most out of your Smantry App: Activate these premium features!
🖼️ Private photos for your articles
Make your inventory management visual! With the feature "Upload Your Own Images" you can add a photo to each item – for example, of the packaging, the jar, or the portion in the freezer. This is especially helpful if you share with others in a community or if you want to visually remember your supplies better.
Activation: Open app → Account (last tab in the mobile app) → Settings → "Activate Personal Pictures"
🔍 Target nutritional information
The app automatically displays calorie and nutritional information – super convenient when you're shopping or eating mindfully. Don't need this info right now or want a cleaner view? You can also simply hide the display!
Control:Profile → Account Settings → Enable “Hide Nutritional Information”, to hide it.
💶 Prices & Expenses at a Glance
If you want to know how much you spend on which item or how much money is lying dormant in your pantry, the Price Entry feature can help you. With it, you can plan your shopping even better and even track your budget.
Activation: Open app → Account (last tab in the mobile app) → Settings → “Enable price input”
💡 Prepper Mode: Even More Control
The Prepper Mode has been introduced for those who really want to keep track of everything – including minimum quantities, emergency supplies, and individual notes for serious situations. It's also useful if you just want to make sure you never run out of anything important.
Activation: Open app → Account (last tab in the mobile app) → Settings → “Show Prepper Information”
Here's how you can find your account settings
In the mobile app you can find the settings easily in the last tab on the far right (Account). In the web app click on Account → "Settings".
All mentioned features are part of the Premium-Version. If you don't have a premium license yet, feel free to check in the app or on app.speisekammer.app/upgrade – there's also a family license available!
✨ Conclusion: You have more options than you think. Activate the hidden premium features now and get the most out of your Smantry app. Because smart inventory management starts with the right tools.
If you have any questions about activation, feel free to contact support or check out our Help Center. And if you have feature requests – we always welcome your feedback!

Never forget leftovers again: Soon you'll be able to mark opened products 🧃✨
💡 The new feature: Mark products as "opened"
With the upcoming update, you will soon be able to specify in the Pantry App when a product was opened. This way, you always keep track:
- What is already open
- Since when it has been open
This is particularly useful for fresh or perishable food items, but also for sauces, canned goods, spreads, or snacks.
🔔 Reminders included
Of course, if you wish, you will also be automatically reminded, when an opened product should soon be consumed – all in keeping with the motto: Use rather than waste.
🎯 Why this is important
Food waste often doesn't occur while shopping – but at home, in everyday life. If we know better what is open and should be consumed, it becomes easier to make the right decisions. And that's exactly what the Pantry App wants to support you with even better with the new feature.
🛠 When will it be time?
We are currently working hard on the implementation – the feature is expected to be rolled out in the next update. So you will be able to test it very soon yourself.
If you want to participate in the testing or have feedback, feel free to write to us in support. We look forward to your ideas!
With the Pantry App, stockpiling becomes not only more sustainable, but also easier – step by step.
Stay tuned – it's getting exciting! 💚

🌍 Small ideas – big impact: These companies help you save food in everyday life
🍏 Foodsi (Poland)
This mobile app connects users with restaurants, bakeries and cafés offering surplus food at reduced prices—especially valuable in Polish cities like Warsaw or Kraków.
🛍️ OLIO – Share Surplus Food with Neighbors
OLIO connects neighbors and local businesses to share surplus food instead of throwing it away. Users can offer or request free food via the app — reducing waste and building community.
🍌 Imperfect Foods – Selling "Ugly" but Edible Food
This U.S.-based grocery delivery service rescues "imperfect" produce and surplus goods that major supermarkets reject due to appearance or overstocking — and delivers them directly to your door.
🔗 https://www.imperfectfoods.com
📦 Dispatch Goods – Reusable Packaging for Takeout
Dispatch Goods partners with restaurants to replace single-use containers with reusable packaging. This reduces packaging waste — and their system tracks and collects the containers for reuse.
🔗 https://www.dispatchgoods.com
🥬 Fresh.Land – Farm-to-Consumer to Prevent Waste (DK)
Fresh.Land shortens the supply chain by connecting consumers directly with farmers. This means fresher produce, longer shelf life, and fewer losses due to long storage or transport.
🧊 ColdHubs – Solar-Powered Cold Storage in Nigeria
ColdHubs installs solar-powered cold rooms for small farmers and markets to store perishable foods. This innovation significantly extends shelf life and reduces spoilage in hot climates.
🧃 Winnow – AI to Track Food Waste in Commercial Kitchens
Winnow’s smart scales and AI help restaurants and hotels measure and reduce food waste. By showing how much food is wasted and why, kitchens can adapt their behavior.
🔗 https://www.winnowsolutions.com
Why this matters for you
When you use the Smantry app, you can track and manage rescued food items in your pantry – whether they came from Foodsi, Karma, or another initiative. We’re building integrations to log these products, set reminders, and reduce waste in your household.
Know any other businesses doing this well?
We’d love to hear about them! Email your favourites to kira@mantry.com or write us in the chat or social media. Your tip might inspire others and be featured next. 🌿